Technical jargons are commonly used in memos, as well as uses personal pronouns.Contrary to this, letters are private as it addresses to a particular party or client, so it is a form of one to one interpersonal communication. Memos are written to inform or direct, a department or number of employees on a certain matter and so it is usually written from one to all perspective, such as mass communication.However, the letter is to be duly signed by the one who sends it. There is no requirement of a signature in the memo, as it is used within the organisation.When it comes to length, letters are lengthier in comparison to the memo.As against, the use of letter is external in nature, as it is exchanged between two business houses or between the company and client. The use of memorandum is internal to the organisation, in the sense that it is exchanged between two departments, or units or sent by the manager to inform subordinates.On the other extreme, letters are very formal and contain lots of information. A memo uses informal tone and is straight to the point.Conversely, letters can be understood as a means of a verbal communication containing a brief message addressed to a party external to the business. The memo can be defined as a short message, written informally to communicate certain information to the members of the organisation.The points presented below explain the difference between memo and letter: As business letters serve as evidence for both the parties concerned, so it needs to be polite, courteous and respectful to gain immediate response. The letter is printed, typed or written on the letterhead paper, which contains the details of the company like name, address, logo, etc. These are used for a number of reasons such as a request for information or feedback, order placement, making complaints or grievances, enquiring something or taking follow-up. The relationship between the sender and receiver plays a significant role in determining, the overall style in which the letter is drafted. It starts with a salutation, written professionally in the third person and has a complementary close with a signature. supplier, customer, manufacturer or client. Definition of LetterĪ business letter can be defined as the form of written communication, that contains a long message, addressed to the party external to the organisation, i.e. There is no requirement to use a salutation and complimentary close. One can use an informal tone and personal pronouns in the memo. These are written in one to all perspective and can serve different purposes like conveying news, directions and information to multiple recipients, calling people to action or meeting. The primary objective of memos is to disseminate business policies, procedures or related official business. It may be titled as interoffice communication, office memorandum, or interoffice correspondence, rather than a memorandum. It is a short message used as a means of informal communication within the organisation, for transmitting information in writing. The memo is short for the memorandum, which means a note or record for any use in future. Simple words are used and written in third person. Use of technical jargon and personal pronoun is allowed. Two business houses or between the company and client. Letter are a type of verbal communication, that contains a compressed message, conveyed to the party external to the business.ĭepartments, units or superior-subordinate within the organization.
Memo refers to a short message, written in an informal tone for interoffice circulation of the information. The article presented to you attempts to shed light on the difference between memo and letter. Written records include memos, notes, letters, circulars and orders, which are used by the organisation. In this context, the telephone is one of the easiest and convenient ways for instant communication, but when it comes to evidence, written modes are considered best. Large corporations require an effective system for communication of information and messages, promptly, within and outside the organisation.
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